![]() Now select the Automatic Replies option to set your reply settings and message. While you have Outlook open, click the “Tools” menu option. If you want to send automatic replies to those outside your organization, we recommend choosing My contacts only. Select OK to save your settings when done. Note: Sending automatic replies to anyone outside my organization will send your automatic reply to every email, including newsletters, advertisements, and potentially, junk email. Add the subject and message body to the template then click Save and Close. Then enable Reply with and click Template. Open the Automatic replies dialog and click Rules (in the lower left). On the Inside My Organization tab, type the response that you want to send to teammates or colleagues while you are out of the office. To change the subject used for the automatic reply messages, you need to set up an Out of Office reply rule that uses a template. With the Info home tab active, you can now click on the Automatic Replies button to set your reply settings and message. The Automatic Replies feature in Outlook is useful when we are out of office or not available to respond to email messages immediately. Outlook 365 for Windows (Also Outlook 2016, 2019) ![]() While on the Mail tab, select Automatic Replies to set your reply settings and message. While logged in at, click the gear at the upper right, then select View all Outlook settings. For additional information on Automatic Replies, please see the Microsoft help article here. Otherwise, you'll need to turn off automatic replies manually. This will turn off automatic replies at the date and time you enter for the end time. One can also set separate messages from people within OU and people outside of OU. Optionally, set a date range for your automatic replies. Outlook for Web (the Mail app in Office 365 online) and Microsoft Outlook all allow you to send Automatic Replies (such as out-of-office messages) to incoming messages.
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